Service 4
Cleaner data, from every file you already have.
Scattered Excel files, software exports, and databases — streamlined into one current set for reporting and analysis. Property, construction, manufacturing, or a smaller shop. Utility bill watching is the Analytics Engine; you can take either, or both.
Request data managementWho it is for
Property and facility teams
Buildings, portfolios, and the files that move between the office and the site.
Construction
Jobs, crews, costs, and the workbook that is rebuilt for every project.
Industrial and manufacturing
A smaller shop or a large plant. Production, maintenance, vendors, and the reports management asks for.
Smaller operators
A company whose records still live in Excel, one person’s inbox, and a system nobody else can open.
Where we collect it
We work from the files and the access you authorize. A new export is folded into the current set, so the next report is not rebuilt by hand.
Excel and spreadsheets
Several workbooks, including the copies that disagree.
Operating software
Property systems, job systems, plant systems, and the export they can already produce.
Accounting tools
The financial files your reporting is built from.
Databases
The tables behind the tools, when you can export them.
Portals and drives
Inboxes, shared folders, and the PDF that lives on one desktop.
What the clean set can hold
Financial reporting
Budgets, invoices, job costs, rent rolls, expense lines, and the package management already asks for. One set of figures, so the report is prepared from numbers that match. Your accountant still signs the statements and the tax return.
Operating records
Units and leases for a building. Jobs, crews, and sites for a contractor. Production, maintenance, vendors, and inspections for a plant. Kept current as the operation changes.
People already in your files
Tenants, residents, crews, staff, and access lists you already keep. We maintain those records with the rest of the file. We work from what your systems already hold.
Operations history
Maintenance, capital items, vendor contracts, and the notebook that currently lives on one desk. Written down while the person who knows it is still here.
Utility and waste files
Bills, accounts, and a year of statements a lender wants by Friday. The monthly watch on consumption is the Analytics Engine. The files can still live here.
Compliance records
The EWRB file, the waste audit, the work plan, and the floor area, when you have them. Held with everything else, including in a year when no filing is due.
Two doors
Data management
Any records, from many files and systems, maintained as one clean set for reporting and analysis.
Analytics Engine
Electricity, gas, water, and waste invoices, every month. The units sit beside the dollars. A note when the building leaves its own history.
How the data is streamlined
1. Collect
Each Excel file, export, and database extract you authorize. Old copies stay, and they are labeled.
2. Streamline
Names, dates, and versions are matched. Current, old, a guess, or missing. Three answers become one.
3. Maintain
The next workbook and the next software export update the same set. Reporting and analysis use that set.
Send the files that disagree.
An Excel workbook, a software export, or a database extract is enough to start. We will show you the clean set reporting can use.
Request data managementData management
How much does data management cost?
It is quoted from the records you want held and how scattered they are. There is no published rate. Send a sample of the mess and we will reply within one business day.
What records can you take?
Financial reporting figures, including budgets, rent rolls, invoices, arrears, and owner packages. Property management records, including units, leases, work orders, vendors, inspections, and keys. Occupant and user records you already keep, such as tenants, residents, and staff contacts. Also vendor files, maintenance history, insurance and lender requests, floor area, and a year of bills. Your accountant still signs the financial statements and the tax return. We maintain the data those reports are prepared from.
Is this only for property managers?
No. Property and facility teams are one group. Construction companies, industrial and manufacturing companies from a smaller shop to a large plant, and other operators with the same pile of files can use it. The work is the files and the systems you already have.
Do I need an EWRB filing or a waste audit to use this?
No. Data management is for the records themselves. A building under the filing lines can still have three spreadsheets, a notebook on one desk, and a year of bills with no home. We will not invent a filing to justify the work.
Is this the same thing as the Analytics Engine?
No. The Analytics Engine is the monthly watch on electricity, gas, water, and waste invoices: the units beside the dollars, and a note when a building leaves its own history. Data management is the wider set: Excel files, software, and databases, cleaned and kept current so reporting and analysis have one source. You can take either service, or both.
Can you take data from several Excel files, our software, and our databases?
Yes. We collect from the workbooks, property-management software, accounting tools, databases, portals, and shared drives you authorize. New exports are folded into the same current set, so the next report is not rebuilt from three files that disagree.